Accounts Payable

Summary:

The Accounts Payable division’s primary mission is to process County payments in a timely, accurate and secure manner; prepare and process mandated reports in a timely and accurate manner; and to provide exemplary customer service to all clients. To accomplish this mission the Auditor and Controller’s Accounts Payable division has been organized into 5 functional units, each with specific duties. The PO Validation unit is responsible for reviewing, validating and paying all claims negotiated by either contract or PO in the County; processing various interfacing, wire and procurement card claims; and providing customer service related to claims processing. The GC and Travel unit is responsible for reviewing validating and paying all Non PO claims in the County, including those claims processed on behalf of external entities with money on deposit in the County’s treasury. This unit also reconciles and pays the monthly Business Travel Account (BTA), provides internal/external customer service related to claims processing, monitors Outstanding Prepayment claims for all the departments and assists with the development, implementation and training for all new non PO claims processes. The reception area in addition to providing phone and over the counter assistance to both internal and external customers, is also responsible for processing fraud packets for the public, distributing mail and warrants; processing Unclaimed Money/Overage warrants, shortages and petty cash requests; and preparing various mandated reports. The Cash Management unit is responsible for reconciling the daily activity related to disbursements, assisting internal/external customers with banking issues and providing support and training for the web warrant inquiry application. Other activities performed by the staff of the Accounts Payable division include, reconciliation of various trust funds, preparation of the CAFR, 1099 reporting, EDD reporting, training and support for the Oracle A/P module and sponsorship of the Procure to Pay User Group.

Services

• Find Unclaimed Money