Public Services Program

The Public Services program is the first point of contact for members of the public, providing passport application acceptance, administration of Boards, Commissions, and Committees, and disclosure activities. Public Services provides management for the Board General Office and support to District Offices. Public Services ensures regulatory compliance and serves the community by notifying citizen advisory boards of dates for sunset review of their policies; ensuring public awareness of lobbyists ordinances; ensuring that financial statements are filed in accordance with regulations; and providing subdivision development map services.  Below is a list of tasks for the Public Services Program.

  • Prepare and maintain roster of County of San Diego Boards, Commissions and Committees, process appointments and vacancies, maintain appropriate files and reports, and respond to inquiries regarding Boards, Commissions and Committees
  • Maintain Conflict of Interest Codes, prepare annual distribution and receive and process Conflict of Interest filings, conduct biennial code review (even years), maintain files and respond to inquiries related to Conflict of Interest
  • Accept United States Passport and Card applications
  • Issue Money Orders
  • Process recordation of subdivision maps
  • Responsible for maintaining Lobbyist Lists database, quarterly and annual (with client listing) distribution, receipt and processing of forms, maintaining appropriate files and responding to inquiries related to the Lobbyist Ordinances
  • Responsible for the Master Calendar
  • Process Appointments in Lieu of Elections during Presidential and Gubernatorial General Election
  • Receive subpoenas, summons, and appeals documents for Board of Supervisors, Clerk of the Board and County of San Diego
  • Responsible for document numbering log
  • Maintain Reception Desk area
  • Coordinate suggestion awards program
  • Prepare and manage Public Services Fiscal Year (Operational) Budget
  • Account for revenues and fees as appropriate
  • Maintain and update fixed assets inventory for Clerk of the Board and Board of Supervisors General Office
  • Process payment and renewal of Purchase Orders and Blanket Purchase Agreements for the department
  • Process payments for wire transfers on money orders sold
  • Process deposit permits on checks and cash received
  • Collect dishonored personal checks
  • Monthly deposit reconciliation
  • Coordinate and maintain program pages on the Clerk of the Board Internet
  • Public Agencies: Annual filing with the State of changes in officers of certain Public Agencies, i.e., County Service Areas, Special Districts such as Air Pollution, Flood, Sanitation, etc.
  • Administer Art Halls/Art Walls program
  • Provide backup support to Board General Office
  • Receive Proof of Participation Certificates of Public Service Ethics Education for Board Members
  • Other duties as assigned