BHS Information Notices/Memos for CYF

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• FY 24-25
• FY 23-24
• FY 22-23
• FY 21-22
• FY 20-21
• FY 19-20
• FY 18-19
• FY 17-18
• FY 16-17

FY 24-25

11.22.24 - BHS Contractor Memo - Holiday Closure FY 24-25

• County Observed Holiday Schedule FY 24-25

10.10.24 - BHS Info Notice - Update on Staffing Status Report

09.03.24  - BHS Info Notice - Outcome Measures for Children & Youth

09.03.24 - BHS Info Notice - Utilization Management (UM) Updates

• UM Request Form rev. 9.03.24
• UM Request Explanation Sheet rev. 9.03.24

FY 23-24

02.06.24 - BHS Info Notice - Prior Authorization Request Form Alignment with CalAIM Update

• Ancillary SMHS Request - Explanation 01.01.20
• Ancillary SMHS Request Form Fill 01.01.20
• IHBS Prior Authorization Request - Explanation rev. 02.01.24
• IHBS Prior Authorization Request Form Fill rev. 02.01.24
• IOP & PHP Prior Authorization Request - Explanation 01.01.24
• IOP & PHP Prior Authorization Request Form Fill 01.01.24
• STRTP Prior Authorization Request - Explanation 04.01.22
• STRTP Prior Authorization Request Form Fill 04.01.22
• TBS Prior Authorizaton Request - Explanation 04.01.22
• TBS Prior Authorization Request Form Fill 04.01.22
• TFC Prior Authorization Request - Explanation rev. 02.01.24
• TFC Prior Authorization Request Form Fill rev. 02.01.24

11.21.23 - Holiday Closure

• Holiday Schedule FY23-24

07.01.23 - BHS Contractor Memo - STRTPs Capturing Documentation and Travel Time

FY 22-23

06.15.23 - CANS Sharing Confirmation Form Retirement - Effective July 1, 2023

04.01.23 - PTW BHS-CWS Information Exchange

• PTW BHS CWS Information Exchange Form Fill 04.01.23
• PTW BHS CWS Information Exchange Form Explanation 04.01.23

03.03.23 - CANS Coupons Change

03.01.23 - STRTP Aftercare Documentation Standards

02.17.23 - Perinatal Practice Guidelines Training Update

02.17.23 - Adolescent Substance Use Disorder Best Practices Guide

09.30.22 - Full Service Partnership (FSP)/Data Collection and Reporting (DCR)

11.08.22 - Holiday Closure

• Holiday Schedule FY22-23

11.07.22 - CYF Regional Services Directory 

07.07.22 - Updated System Training Requirements

• RIHS eLearning Flyer - AB2083 - CYF and Partners

FY 21-22

06.21.22 - Utilization Management (UM) Update

• STRTP UM Request Explanation Sheet rv. 11.11.22 (replaces UM Request Explanation Sheet rv. 7.01.22)
• STRTP UM Request Form 1.18.23 (replaces UM Request Form 7.01.22)

06.17.22 - Clinical Outcome Standards

06.01.22 - Group Therapy

05.01.22 - School-Based Outcomes Definitions and Reporting Guidelines

03.24.22 - Tracking Out of County Medi-Cal Beneficiaries in CCBH - Revised AB1299 STRTP Admission Report

• Third-Party Billing Instructions
• AB1299 STRTP Admission Report Revised 3.24.22
• AB1299 STRTP Admission Report Explanation Form Revised 3.24.22
• Optional AB1299 STRTP Tracking Tool 3.1.21

11.16.21 - BHS Contractor Memo - Children, Youth and Families CYF Provider Directory

11.10.21 - Holiday Closure Fiscal Year 2021-2022

09.21.21 - STRTP QRTP Six Month Aftercare with Wraparound Services FFPSA Requirement

08.04.21 - Education Representative at CFT Meeting

• Form Fill Request for Education Representative at CFT Meeting Letter

FY 20-21

06.29.21 - Utilization Management Reinstated

• UM Request Form 07.12.21
• UM Request Explanation Sheet 06.25.21

06.10.21 - DHCS IMD Facility Assessment Tool and Webinar

• IMD Facility Assessment Tool 02.26.21
• DHCS IMD Presentation 06.03.21

05.11.21 - TERM Records Release

04.27.21 - CalOMS Tx Living Arrangement Data

04.22.21 - Standard Budget Position Titles

04.08.21 - Videoconferencing: The Gold Standard for Teletherapy

• Videoconferencing Gold Standard

03.09.21 - Utilizing CANS Strengths in Therapy

• Utilizing CANS Strengths in Therapy 03.01.21

03.02.21 - Revised AB1299 STRTP Admission Report

• AB1299 STRTP Admission Report - Revised 03.02.21
• AB1299 STRTP Admission Report Explanation Form 03.02.21
• Optional AB1299 STRTP Tracking Tool

12.01.20 - Telehealth Tools

• Clinician Telehealth Checklist
• Engaging Children, Youth and Families in Telehealth

11.23.20 - TFC Forms- Effective December 2020 - Updated March 1, 2023

• TFC Prior Authorization Request
• TFC Prior Authorization Request Explanation
• Annual TFC Parent Agreement and Certification - Updated November 1, 2022
• TFC Daily Progress Note - Updated March 1, 2023
• TFC Daily Progress Note Explanation Form - Updated March 1, 2023
• TFC Clinical Documentation Tip Sheet
• TFC Parent Documentation Tip Sheet
• Annual TFC Parent Evaluation – TFC Agency Version
• Annual TFC Parent Evaluation – TFC Agency Version Explanation
• Annual TFC Parent Self-Evaluation
• Annual TFC Parent Self-Evaluation Explanation

11.20.20.2 - Interim STRTP Regulations Version 2 – Effective February 28, 2020

11.20.20.1 - STRTP Forms – Revised Forms Effective November 2020

11.9.20 - Holiday Closure Fiscal Year 2020-2021 for CYF Programs

8.14.20 - Updated DHCS Perinatal Practice Guidelines Training Requirement

8.11.20 - Data Collection and Reporting (DCR) Forms Updated to Fillable PDF Files

FY 19-20

#01 SchooLink Threshold Guidelines

#02 Day School Services Utilization Management Process

• Utilization Management (UM) Request Form
• Utilization Management (UM) Request Explanation
• CYF Memo #08 -18/19

#03 Therapeutic Behavioral Services Prior Authorization Request & Referral Process Effective 08-01-19 

• Therapeutic Behavioral Services (TBS) Prior Authorization Request & Referral Form
• Therapeutic Behavioral Services (TBS) Prior Authorization Request & Referral Form Explanation Sheet

#04 Training Requirements for STRTP Mental Health Providers Beginning in FY 19/20 

#05 Interagency Placement Committee (IPC) Meeting: Effective FY 19/20

#06 San Diego CANS-EC version update 07-30-19 

#07 19/20 STRTP Forms - Effective July 2019 (Replaced by Memo 11.20.21.1 FY 20/21)

#08 Intensive Home-Based Services (IHBS) Prior Authorization Request Process Effective 09-01-19

• IHBS Prior Authorization Request updated 4.1.22
• IHBS Prior Authorization Request Explanation

#09 Perinatal Child Clinician

#10 UM Request Form Revision- Adding PSC Subscale Score

• UM Request Form 09.01.19
• UM Request Explanation 09.01.19

#11 FY 19/20 QSR Outcome Objectives CANS and PSC

#12 Telehealth Services

#13 Program Holiday Closure

#14 San Diego CANS Poster

#15 Utilization Management Outpatient Cycle Expansion Effective 1-1-20

• UM Request Form 1-1-20
• UM Request Explanation Sheet 1-1-20

#16 Prior Authorization for Day Services Effective 1-1-20

• Prior Authorization Day Services Request 1-1-20
• Prior Authorization Day Services Explanation Form 1-1-20

#17 Updated Ancillary SMHS Request Form Effective 1-1-20

• Ancillary Specialty Mental Health Services Request 1-1-20
• Ancillary Specialty Mental Health Services Request Explanation 1-1-20

#18 Utilization Management (UM) – Temporary Revision Due to COVID-19

#19 CANS Annual Recertification  

#20 Serving Children Youth and Families During COVID-19

FY 18-19

#01 Servicing Children and Youth with Mild, Moderate and Significant Mental Health Impairment

#02 CYF Outcome Tools Exception Request

#03 CANS Family Letter - (Replaced by Memo #7 FY 18/19)

#04 CYF Program Holiday Closure FY 18/19

#05 AB 1299 Residential Tracking Update

• AB 1299 Residential Tracking Tool

#06 DMC-ODS Updated Guidance for TRC Sites

#07 Updated CANS Sharing

• CANS Family Letter Rv. 3-6-19 form fill
• Explanation Sheet - CANS Sharing Confirmation
• CANS Sharing Confirmation page - Client Plan form fill

#08 Updated Utilization Management (UM) Request

#09 Transition Toward Standard Budget Position Titles

#10 CANS Recertification

#11 Implementation of the EC CANS

• CANS Training Flyer
• User Guide for CANS On-Line Training and Certification
• Early Childhood form fill
• EC-CANS Explanation

FY 17-18

#01 Upcoming changes to Outcome Tools for Children's System of Care

#02 DCR Rewrite to BHIS

#03 SUD TRC Serving 18 Year Old Clients 10-31-17

#04 Senate Bill 484 Implementation: Psychotropic Medication Usage in Group Home Facilities

#05 CANS Outcome Tool Trainings

#06 JV-220 Updates: New CA Rules of Court and Judicial Council Forms

#07 Not Issued

#08 Transition towards Standard Budget Position Titles

#09 Not Issued

#10 Mental Health Program Approval for Short-Term Residential Therapeutic Programs

FY 16-17

#01 SUD Client Satisfaction Survey

#02 E-Court Re-initiation in FY 17/18

#03 Age 0-5 BHA in CCBH

#04 Intensive Service Request (ISR) - (Replaced by Memo #16 FY 19/20)

#05 AB1299 Presumptive Transfer of Mental Health Services Obligation