How to Read Your DEHQ Trust Account Billing Statement

How to Read DEHQ Trust Account Billing Statement

How to read your trust account billing statement

  • A = Invoice Number
    • This is the Trust Account number followed by “mmyy” which represents the month and year of the statement activity/invoice period.
  • B = Online Payment Option
    • To view record balances, you can visit https://publicservices.sandiegocounty.gov/CitizenAccess/
  • C = Financial Responsibility Party
    • Financial responsible party is the one who can make the financial decisions of the project. At the end of the project, should there be any funds to refund, a check will then be made to the financial responsible party.
  • D = Invoice Period
    • This invoice covers this renewal period.
  • E = Customer # and Trust Account
    • These are unique to the customer and project.
  • F = Total Net Deposits
    • Project to date total net deposits represent the cumulative total of deposits the trust account has received throughout the life of the project.
  • G = Total Net Charges
    • Project to date total net charges represent the cumulative total the account has been charged throughout the life of the project.
  • H = Beginning Balance
    • This represents the beginning balance for the invoice period.
  • I = Net Deposits
    • This represents the total deposits received during the invoice period.
  • J = Net Charges
    • This represents the total amount charged to the trust account during the invoice period.
  • K = Ending Balance
    • This represents the balance at the end of the invoice period.
  • L = Record ID
    • The record associated with Customer and Trust Account (E).
  • M = Project Name
    • This is the project name and address.
  • N = Trans Date
    • The transaction date is the date in which the fund affected the trust account.
  • O = Charge Date
    • Charge date is the date in which labor charges were performed.
  • P = Task / Activity
    • This is the task or activity performed on the project by the DEHQ staff.
  • Q = Employee / Supplier
    • This is the employee or supplier that performed the task or activity on the project.
  • R = Hrs/Units
    • This is the number of hours performed or unit count for the project.
  • S = Rate
    • This is the rate for each task or activity.
  • T = Amount
    • This is the total of hrs/unit times the rate.
    • A positive number represents money added to the trust account, whereas a negative number represents money charged to the trust account.
  • U = Trust Account Activity
    • All trust account activity during the invoice period will be listed here.
    • “Deposits” represent money received.
    • “Adjusts” represent any corrections made to the account.
  • V = Due Date
    • This is the date the invoice should be paid by. If payment is not received by this date, then delinquent fees may apply, see section Y for more information.
  • W = Amount Due
    • This is the amount due for this invoice.
  • X = Payment Amount
    • This is the amount received to date.
  • Y = Note
    • Note regarding being in good standing, please read thoroughly.
  • Z = Mailing Address
    • This is the address we send correspondence to regarding this trust account.
  • AA = Department of Environmental Health and Quality’s mailing address
    • You can send your payment to this address.

Note: For questions regarding this permit, you can contact us at (858) 505-6930, or send an email to DEHRevenue@sdcounty.ca.gov